Job Description

Job Description and Duties

Under the general direction of the Legislative Affairs Division Chief, and in collaboration with the Assistant Deputy Director of Legislative Affairs and the other Office Managers in the division, the Staff Services Manager II serves as a program Chief of Staff providing consultative, administrative, and program direction and support services to the Assistant Deputy Director and Division Chief with a focus on complex issues and policy matters of critical concern to the Department. The position manages formal correspondence and legislative hearings and briefings, as well as reviews and edits letters, communications plans, and other documents provided to the Assistant Deputy Director of Legislative Affairs for approval. The position is responsible for representing the Department’s policies and positions before the Legislature, the Governor’s Office, Agency, other State departments, and the Directorate on high-profile, sensitive matters. The position works collaboratively to develop recommendations for the Governor’s Office, often coordinating cross-functional task forces within the Department to formulate policy and legislation. The position is responsible for independently managing strategic planning efforts and high-profile special projects. The position coordinates assignments from the Division Chief and Assistant Deputy Director to the HQ Legislative Affairs Office Managers and coordinates assignments from the Director's Office, Agency, and the Governor's Office to the Division. Additionally, the position is responsible for coordinating training for the Division of Legislative Affairs. This position requires a high level of confidentiality that must be observed when addressing sensitive issues.

Eligibility for hire may be determined by your score on the Staff Services Manager II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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PARF# 95-6-002 / JC-482244

You will find additional information about the job in the .

Working Conditions

Position located at 1120 N Street, Sacramento, CA 95814

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

Interested individuals must submit a Statement of Qualification (SOQ) along with a state application (form STD 678) to be consider for this position. The SOQ must specifically address the questions listed below, be numbered in the same order as listed, be no more than two pages long, single spaced and in 12-point font. Also include a resume.

1. Describe your experience (including number of years) coordinating and managing high-profile and complex policy matters.

2. Describe your experience (including the number of years) in strategic written and spoken communications/engagement, including with executive -level staff, communities, the media, and a government’s legislative and executive branches.

3. Describe your experience (including the number of years) supporting a manager or executive, including building and sustaining a cohesive and effective team.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies : or .  Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• High degree of independence and utilize sound decision-making skills while working under pressure of deadlines.

• High degree of initiative, tact, and good judgment.

• Ability to communicate effectively, both orally and in writing with control agencies, legislators, and external stakeholders.

• Ability to collaborate across organizational lines to build strategic relationships and achieve common goals.

• Ability to problem solve, be detail oriented, and adaptable.

• Experience working in transportation or on transportation-related issues.

• Experience working with elected officials.

• Experience working with executive level management to provide advice and consultation.

• Experience working in legislation or demonstrated knowledge of the state legislative process.

• Experience developing communication or marketing strategies.

• Experience with managing and leading on sensitive issues in a fast-paced environment.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions

Job Tags

Permanent employment, Full time, Contract work, Immediate start, Remote job,

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